Set up a professional email signature
1. Add it to Gmail
- Click Copy signature above.
- In Gmail, click the gear icon → See all settings.
- On the General tab, scroll to Signature and click Create new.
- Name it, click into the editor and paste with Ctrl + V.
- Choose it for new emails and replies, then click Save changes at the bottom.
2. Signature best practice
- Keep it short: name, title, company and one or two contact methods.
- Use one brand colour and a standard font such as Arial or Georgia.
- Logos or photos should be around 80–100 px so emails stay light.
- Add a VietQR code on invoices rather than in every email.
Frequently asked questions
Will the signature look right on mobile?
Yes. The signature uses simple HTML tables and inline styles, which display reliably in Gmail, Outlook, Apple Mail and mobile mail apps.
Can I match my brand colours?
Yes. Use the brand colour picker to change the accent line, name and links so the signature matches your company identity.
How do I add the signature to Outlook?
In Outlook on the web go to Settings → Mail → Compose and reply; in desktop Outlook go to File → Options → Mail → Signatures. Create a new signature, paste with Ctrl+V and save.